Title
A resolution to authorize destruction of County Manager records (DISP 2018-299 County Manager 1992-2014).
Body
Recommended Action: Approve the resolution and direct the County Manager and the Records Manager to destroy the records.
Background: This records disposal follows the same model as disposals previously approved by the Board of County Commissioners (BOCC) and applies the Records Management Policy approved in 1998. Kansas law (K.S.A. 45-404(c)) requires that destructions of County records be authorized by the Board of County Commissioners. Approval at this time would free shelf space in the Courthouse Records Center (CRC) to accept additional boxes for storage.
Records proposed for destruction total five boxes of County Manager records that include routine correspondence, project working files, and accounts payable records for the period 1992-2014. A detail inventory is available in hard copy, PDF, and MS Excel digital formats, and will be maintained permanently by Records Management as part of the documentation for the destruction case. All records are currently palletized in the CRC.
Analysis: County Records Management Policy is to destroy at the earliest opportunity records identified (1) as eligible under State law, and (2) that lack continuing value adequate to offset costs to retain and make accessible. Custodian for the records proposed for destruction, County Manager Michael Scholes, has determined they have no continuing administrative value for operation of the County Manager’s Office. Chief Financial Officer Lindsay Poe-Rousseau has also determined that they have no continuing fiscal value for County operations. The Records Manager has confirmed they are eligible for disposal by destruction, consistent with state retention schedules, and finds that they lack identifiable research value adequate to offset costs. Wichita Public Library Genealogy/Special Collections Manager Michelle Enke, who serves as an independent reviewer for arch...
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