Title
Consideration of a grant in the amount of $35,000.00 for a Hazardous Materials Emergency Preparedness (HMEP) Project through the Kansas Division of Emergency Management (KDEM).
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RECOMMENDED ACTION: Approve the application for the grant, and if awarded, authorize acceptance of the grant and the establishment of budget authority as provided in the Financial Considerations section of this request.
In 2008, the Sedgwick County Division of Emergency Management was awarded an HMEP grant from the Center for Medicare and Medicaid to identify special needs populations, and provide training and education services to them on emergency planning and preparedness for hazardous material accidents through workshops and exercises. The original program had positive results. However, less than 10% of the providers were able to receive these workshops and exercises, and the hazardous materials threat has increased each year with increased transportation traffic. With the advent of the Center for Medicare and Medicaid Final Rule on Emergency Preparedness mandate, the need for ensuring service providers of the susceptible population's increases in urgency. In addition, schools, the elderly, and other susceptible populations continue to remain with little to no emergency planning and preparedness, and existing plans have not been tested. It is estimated that 27% of the susceptible population are in need of education, training, and testing based on recently developed population maps. Conducting hazardous materials awareness through seminars and workshops will help engage the need for emergency planning, followed by testing those plans with tabletop and full-scale exercises. Having organizations and agencies already involved with emergency planning and response assists with these venues will help minimize the gap that exists and better prepare susceptible population's in the event of a hazardous materials release. Final results will include emergency plan development and testing, internal and external communications, continuity of operations to remain resilience and sustainable, and a better understanding of the resources available.
Grant Renewal: No
Never Applied: No
Applied; not awarded: No
Grant Summary and Timeline:
The grant application is due February 15th with an award to be issued approximately seven months later on or around September 2018. Grant implementation and training exercises will occur throughout 2019.
Financial Considerations:
Grant period starts: September 29, 2018
Grant period ends: September 29, 2019
Source of funding
Grant: $35,000.00
Required Match: $8,750.00
Required Cash Match: $0
Required In-Kind Match: $8,750.00
Other funding:$0
TOTAL SOURCES $43,750.00
Uses of funding
Operational costs: $35,000.00
Personnel: $0
Contractual services: $35,000.00
Operational supplies: $8,750.00
Equipment:$0
Indirect administrative costs:$0
Capital projects cost:$0
TOTAL USES $43,750.00
Source of matching funds: Match will be provided through existing budget authority and resources in 13001-110.
Source of other funding:
Budget Authority Adjustment: If grant awarded, authorize $35,000 of additional budget authority for 2019 and establish a new internal order. Details are included in the attached budget forms.
Personnel considerations: None
Expected measurable outcomes:
Goal 1: To identify susceptible populations within Sedgwick County which can be susceptible to an accidental hazardous materials release from a transportation-related accident or event. Susceptible populations are generally defined as those people who have specific needs or care due to physical and developmental disabilities or having behavioral conditions. This includes populations that are elderly, disabled, inmates, mentally or personality challenged or having addiction problems. Although it is the ultimate goal to notify and protect all populations during a hazardous materials release, facilities with susceptible populations may not be adequately notified or prepared for such an event.
• Objective 1: Identify susceptible populations to include population size per facility or location, proximity to known hazardous materials fixed storage and/or manufacturing sites, and transportation routes.
• Objective 2: Determine if the susceptible population facilities have an emergency plan, continuity plan, and/or evacuation plan in the event of a hazardous materials release and/or disaster situation. This includes determining provisions, transportation, shelters, and medical supplies available in the event of an emergency situation.
Goal 2: Using the Federal Emergency Management Agency (FEMA) Central City tabletop exercise toolkit, design and conduct a tabletop exercise utilizing information developed for susceptible populations.
• Objective 1: Evaluate existing resources and response procedures for the first response community and susceptible facilities to determine if existing plans need to be modified and/or created.
• Objective 2: Use information developed from the tabletop exercise to determine areas needing further evaluation and tested in a full-scale exercise in an existing mid-size community within Sedgwick County.
Goal 3: Develop a full-scale exercise in a mid-sized community with an emphasis on first response actions in susceptible population evacuation procedures, health-related considerations, and communications.
• Objective 1: Determine resources needed by first responders and susceptible population facilities in the event of a large hazardous materials release.
• Objective 2: Determine if existing plans are adequate or need enhancement to ensure continuity of operations and safeguarding of susceptible populations.
Alternatives: Do not apply and forgo this funding.
Policy considerations: None.
Legal considerations: The authority for this action is K.S.A. 19-101, et seq., and K.S.A. 48-929 et. seq., and a simple majority vote is required.