Title
CONSIDERATION OF A GRANT APPLICATION TO THE KANSAS DEPARTMENT OF TRANSPORTATION (KDOT) IN THE AMOUNT OF $1,258,563 FOR THE FUNDING OF COORDINATED TRANSIT DISTRICT 9 (CTD 9) WHICH INCLUDES THE SEDGWICK COUNTY RURAL TRANSPORTATION PROGRAM AND OTHER PARTICIPATING COUNTIES.
Presented by: Annette Graham, LSCSW, Director, Sedgwick County Division on Aging
RECOMMENDED ACTION: Approve the grant application, and if awarded, authorize acceptance of the grant and any related documents and establish a new 0.5 FTE Office Assistant position as outlined in the Personnel Considerations section of this item.
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Grant Renewal: Yes
Never Applied: No
Applied; not awarded: No
Grant Summary and Timeline: This is a one-year grant renewal that would provide continued funding for demand response general public transportation to rural Sedgwick County citizens. Program service areas are available in all incorporated cities including Andale, Bentley, Cheney, Clearwater, Colwich, Garden Plain, Mount Hope, Sedgwick, Peck and Viola, as well as 11 unincorporated areas. The renewal will continue to fund a volunteer-based transportation program provided in Bentley, Mount Hope and Clearwater as part of the Coordinated Transit Plan (CTP) and included in the Long Range Transportation Plan (MOVE2040). The first agreement with the Kansas Department of Transportation (KDOT) was initiated by Sedgwick County in 1995. Grant application deadline is 11/17/2017 by 12:00PM.
Total program budgeted costs are $1,258,563.00, including the grant amount of $1,239,738 between state and federal sources, and a grant match as outlined in the financial considerations section below. The program includes the attached Sedgwick County application as well as applications submitted independently by other CTD 9 Agencies whose awards will be administered through Sedgwick County as the State designated CTD 9 Administrator; their funding will flow through this program budget as stated above. The attached grant application for Sedgwick County provides Federal Transportation Administration (FTA) funding for operations, administration and capital assistance costs. Sedgwick County will be responsible for its matching funds only as the other county agencies will provide matching funds for their awards independently. Sedgwick County Division on Aging Mill Levy funds were budgeted and approved in the 2018 division budget by the BOCC on 8/02/2017, which included the match for the Rural 5311 program. The grant proposal includes a request to add one (0.5) FTE Office Assistant position to the staffing table, with an estimated salary of $11,000 plus workers compensation benefits.
Grant Application Funding amounts by county/agency that flow through Sedgwick County Division on Aging is:
County/Agency Grant Amount
Sedgwick County Div. on Aging $ 198,528.00
Harvey County Dept. on Aging $ 114,073.00
Butler County Dept. on Aging $ 120,065.00
Cowley County Council on Aging $ 190,332.00
Harper County Dept. on Aging $ 103,529.00
Kingman County Council on Aging $ 109,885.00
Futures Unlimited $ 194,664.00
City of Kingman $ 100,059.00
Twin Rivers Developmental $ 108,603.00
TOTAL GRANT AMOUNT $1,239,738.00
Financial Considerations:
Grant period starts: July 1, 2018
Grant period ends: June 30, 2019
Source of funding
Grant - Federal Transit Administration 5311: $945,668 (includes all counties in CTD 9)
Required Match - State funds: $ 294,070 (all counties in CTD 9)
Required Match - Division on Aging funds: $825
Program Income (Fares): $ 18,000
TOTAL SOURCES: $1,258,563.00
Uses of funding
Operational costs:
Personnel: $180,878
Contractual services: $1,076,365
Commodities: $1,320
TOTAL SOURCES: $1,258,563.00
Source of matching funds: $154,512.00 - 34001-205 Aging Mill Levy (Operating & Administration)
$12,300.00 - 16006-602 Fleet Acquisition (Capital)
Matching Funds are budgeted separately from the grant funds.
Budget Authority Adjustment: No additional budget authority is being requested. Sufficient authority is included in the 2018 adopted budget.
Personnel considerations: The request includes the addition of (0.5) FTE Office Assistant (EXEMPT) funded from internal orders 34040-254/340409-18 and 34035-254/340359-19. Total salary is estimated at $11,000, plus workman compensation benefits. No additional budget authority is being requested to fund this position. Sufficient budget authority is included in the 2018 budget.
Expected measurable outcomes: 6,800 one-way rural general public trips to work, medical, education and other essential needs.
Requirements from Sedgwick County: Once allocations from KDOT are awarded administrative actions required include monthly program and ridership reports, monthly financial reports, annual program reporting for national transit data system for previous year for the Federal Transportation Administration, and provision of services through Sedgwick County Division on Aging, Transportation Program.
Alternatives: Not approve the grant application.
Policy considerations: Without these funds, this program would cease.
Legal considerations: Program authority is established by the Moving Ahead for Progress in the 21st Century Act (MAP-21) 49 U.S.C. § 5311 and public transportation for non-urbanized areas under the Catalog of Federal Domestic Assistance (CFDA), 20.509. Pursuant to the County's grant policies and procedures, this grant application requires approval by the Board of County Commissioners. Approval is by simple majority vote.