Title
A Resolution to authorize destruction of Operation Support Services (DISP 2017-268).
Body
Recommended Action: Approve the resolution, authorize the Chairman to sign the resolution, and direct the Director of Operation Support Services and the Records Manager to destroy the records.
This records disposal follows the same model as disposals previously approved by the Commission and applies the Records Management Policy approved in 1998. Kansas law (K.S.A. 45-404(c)) requires that destructions of County records be authorized by the Board of County Commissioners (BOCC). Approval of this routine disposal keeps Records Management Services in compliance with State law.
Records proposed for destruction total 14 boxes of activity report records, routine correspondence, accounts receivable records, internal purchase requests, incident reports, and employee time report records for the period 2008-2015. A detail inventory is available and will be maintained permanently by Records Management Services as part of the documentation for the destruction case in hard copy, PDF, and MS-Excel formats. Boxes will be pulled upon BOCC approval and palletized for destruction in the Courthouse Records Center.
County Records Management Policy is to destroy at the earliest opportunity records identified (1) as eligible under State law, and (2) that lack continuing value adequate to offset costs to retain and make accessible. Custodian for the records proposed for destruction, Director of Operation Support Services Steve Claassen, has determined they have no continuing administrative value for Operation Support Services. Chief Financial Officer Lindsay Poe-Rousseau has determined that they have no continuing fiscal value for County operations. The Records Manager has confirmed they are eligible for disposal by destruction, consistent with State retention schedules, and finds that they lack identifiable research value adequate to offset costs. Wichita Public Library Genealogy/Sp...
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