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AMENDMENT TO THE CAPITAL IMPROVEMENT PROGRAM (CIP) FOR THE RONALD REAGAN BUILDING PHASE II RENOVATION.
Presented by: Tania Cole, Project Services Program Manager.
RECOMMENDED ACTION:
Approve the amendment to the 2016 Capital Improvement Program (CIP) for the Ronald Reagan Building Phase II renovation.
PUBLIC COMMENT.
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This CIP Amendment provides for the necessary renovation of the remaining floors (4-6) of the Ronald Reagan building. With this project, the building will be fully occupied. Staff research was done to review all possible County functions and divisions that would be compatible users for this facility. The conclusion was that the most appropriate fit, considering similar functions, parking, customer compatibility, as well potential lease savings, included the Appraiser's Office, Aging, COMCARE Administration and GIS. Through a series of programming meetings with the identified divisions and SJCF Architecture, it was concluded these divisions would be the optimal tenants for floors 4-6. The Appraiser’s Office, Aging, and COMCARE Administration are all currently in leased facilities with a total of $385,662 annually in lease costs. GIS is being relocated to assist the District Attorney’s Office's urgent need for space. Moving GIS opens approximately 1,696 SF on the 2nd Floor of the County Courthouse for the District Attorney’s Office to utilize.
This project will renovate floors 4-6 with the same finishes as the current renovation and place the divisions on the following floors:
Appraiser’s Office - 16,802 SF (located on floors 4 & 5)
Aging - 10,608 SF (located on floors 5 & 6)
COMCARE Administration - 9,540 SF (located on floor 6)
GIS - 2,109 SF (located on floor 6)
The existing floor plan on floors 4 and 5 have several office layouts that have isolated entries. Therefore, the renovation will require more demolition and new walls to make functional floor layouts. The architect estimates construction costs at $1,482,753 and owner’s costs at $454,547. Owner’s costs include a/e fees, furniture, signage, window coverings repair, moving expenses, security cameras, networking, maintenance costs, and project contingency. This renovation would fill the entire Ronald Reagan building to full capacity.
Alternatives: Not approve the amendment and the project would not proceed.
Financial Considerations: $1,937,300 project total. Project costs would be funded through an interfund transfer of cash from the County's General Fund to the CIP Fund in 2017. A budget authority transfer in this amount will be done from the Operating Reserve to the appropriate divisional budget to support the interfund transfer.
Legal Considerations: This action is permitted by K.S.A. 19-120. Approval is by simple majority vote.
Policy Considerations:
Outside Attendees:
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