Title
CONSIDERATION OF A GRANT APPLICATION TO THE KANSAS DEPARTMENT OF TRANSPORTATION (KDOT) IN THE AMOUNT OF $1,182,555 FOR THE FUNDING OF COORDINATED TRANSIT DISTRICT 9 WHICH INCLUDES THE SEDGWICK COUNTY RURAL TRANSPORTATION PROGRAM AND OTHER PARTICIPATING COUNTIES.
Presented by: Annette Graham, LSCSW, Director, Sedgwick County Division on Aging.
RECOMMENDED ACTION: Approve the grant application, and if awarded, authorize acceptance of the grant and any related documents and establish a new 1.0 FTE Driver position as outlined in the Personnel Considerations section of this item.
PUBLIC COMMENT.
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Grant Renewal: Yes
Never Applied: No
Applied; not awarded: No
Grant Summary and Timeline: This is a one-year grant renewal that would provide continued funding for specialized general public transportation to rural Sedgwick County citizens. Program service areas are available in all incorporated cities including Andale, Bentley, Cheney, Clearwater, Colwich, Garden Plain, Mount Hope, Sedgwick, Peck and Viola, as well as 18 unincorporated areas. The renewal will continue to fund a volunteer-based transportation program provided in Bentley, Mount Hope and Clearwater as part of the Coordinated Transit Plan (CTP) and included in the Long Range Transportation Plan (MOVE2040). The first agreement with the Kansas Department of Transportation (KDOT) was initiated by Sedgwick County in 1995. Grant application deadline is 11/17/2016 by 11:59PM.
Total program budgeted costs are $1,201,380.00, including the grant amount of $1,182,555 between state and federal sources, program charges, and a grant match as outlined in the financial considerations section below. The program includes the attached Sedgwick County application as well as applications submitted independently by other District #9 Agencies whose awards will be administered through Sedgwick County as the State designated Coordinated Transit District #9; their funding will flow through this program budget as stated above. The attached grant application for Sedgwick County provides Federal Transportation Administration (FTA) funding for operations, administration and capital assistance costs. Sedgwick County will be responsible for its matching funds only as the other county agencies will provide matching funds for their awards independently. Sedgwick County Division on Aging Mill Levy funds were budgeted and approved in the 2017 division budget by the BOCC on 8/10/2016, which included the match for the Rural 5311 program. The grant proposal includes a request to add one (1.0) FTE Driver position to the staffing table, with an estimated salary of $45,210 plus benefits.
Grant Application Funding amounts by county/agency that flow through Sedgwick County Division on Aging are:
County/Agency Grant Amount
Sedgwick County Div. On Aging $ 175,511.00
Harvey County Dept. On Aging $ 114,073.00
Butler County Dept. On Aging $ 108,538.00
Cowley County Council On Aging $ 201,842.00
Harper County Dept. On Aging $ 107,494.00
Kingman County Council On Aging $ 82,358.00
Futures Unlimited $ 194,664.00
City of Kingman $ 92,532.00
Twin Rivers Developmental $ 105,543.00
TOTAL GRANT AMOUNT $1,182,555.00
Financial Considerations:
Grant period starts: July 01, 2017
Grant period ends: June 30, 2018
Source of funding
Grant: (includes all counties in CTD#9): Federal Transit Administration (FTA): $ 902,044
Required Match- State funds (all counties in CTD#9): $ 280,511
Required Match- Division on Aging funds: $825
Program Income (Fares): $ 18,000
TOTAL SOURCES: $1,201,380.00
Uses of funding
Operational costs:
Personnel: $138,068
Contractual services: $1,061,658
Commodities: $1,654
TOTAL USES: $1,201,380.00
Source of matching funds: $140,307.00 - 34001-205 Aging Mill Levy (Operating and Administration)
$9,635.00 - 16006-602 Fleet Acquisition (Capital)
Matching Funds are budgeted separately from the grant funds.
Budget Authority Adjustment: No additional budget authority is being requested. Sufficient authority is included in the 2017 adopted budget.
Personnel considerations: The request includes the addition of 1.0 FTE Driver position (Grade 116) funded from internal orders 34040-254/340409-16 and 34035-254/340359-18. Total salary is estimated at $24,045, plus benefits. No additional budget authority is being requested to fund this position. Sufficient budget authority is included in the 2017 budget.
Expected measurable outcomes: 6,750 one-way trips to access medical care and other essential needs.
Requirements from Sedgwick County: Once allocations from KDOT are awarded administrative actions required include monthly program and ridership reports, monthly financial reports, annual program reporting for national transit data system for previous year for the Federal Transportation Administration, and provision of services through Sedgwick County Division on Aging, Transportation Program.
Alternatives: Not approve the grant application.
Policy considerations: Without these funds, this program would cease.
Legal considerations: Program authority is established by the Moving Ahead for Progress in the 21st Century Act (MAP-21) 49 U.S.C. § 5311 and public transportation for non-urbanized areas under the Catalog of Federal Domestic Assistance (CFDA), 20.509. Pursuant to the County's grant policies and procedures, this grant application requires approval by the Board of County Commissioners. Approval is by simple majority vote.