Title
AMENDMENT TO EXTEND EXISTING GRANT FROM THE KANSAS DEPARTMENT OF HEALTH AND ENVIRONMENT (KDHE) IN THE AMOUNT OF $915,295 TO PROVIDE OUTREACH, PREVENTION AND INTERVENTION SERVICES THROUGH THE HEALTH DEPARTMENT'S HEALTHY BABIES PROGRAM AND THE HEALTHY FAMILIES AMERICAN PROGRAM AT THE KANSAS CHILDREN'S SERVICE LEAGUE (KCSL).
Presented by: Adrienne Byrne-Lutz, Health Director, Sedgwick County Health Department.
RECOMMENDED ACTION: Accept the award; authorize the Chairman to sign the grant award amendment; authorize the Purchasing Director to provide written notice to the Kansas Children’s Service League of the County’s intent to exercise the third of the three one-year options to renew the parties’ agreement; and establish budget authority as provided in the financial considerations section of this request.
Body
Grant Renewal: Yes
Never Applied: No
Applied; not awarded: No
Grant Summary and Timeline:
Healthy Babies is an educational program for prenatal and parenting families. Registered Nurses and Community Liaisons provide education and family support through home and office visits. The education provided is designed to improve birth outcomes (prematurity, low birth weight and infant mortality) among at-risk families. Services are available to all Sedgwick County residents regardless of income or insurance coverage, prenatally through the child's second birthday. In addition, the Healthy Babies provider ensures the client is connected to other community resources based on individual need.
Healthy Babies partnered with the former Kansas Health Policy Authority (KHPA) for nearly a decade (2002-2011) to promote best practices in providing prevention/early intervention services to high risk prenatal and delivered moms in Sedgwick County. On July 1, 2011, KHPA was transferred to the KDHE through an executive reorganization.
The Healthy Babies Program and Healthy Families America (HFA) work hand in hand to wrap services around at risk families, addressing physical, mental, social and emotional needs of the families we serve. HFA provides services until the child is three years old, or up to five years of age, when necessary.
KCSL is a statewide not-for-profit agency that provides a continuum of programs and services; advocating for children, and collaborates with other public and private agencies for increased effectiveness, efficiency and quality. KCSL serves over 40,000 children a year statewide. KCSL has been providing Healthy Families home visitation services across Kansas since 1996, and is currently offering the program in 11 Kansas counties. Healthy Families-Sedgwick County was awarded funding in January 2010 and they began serving families in March of 2010.
Enrollment for both programs occurs optimally during the prenatal period. While the focus of the Healthy Babies prenatal and parenting education program is on improving birth outcomes among at-risk moms, the focus of the KCSL HFA program is to prevent child abuse, promote positive parenting, enhance school readiness and improve child health among high-risk families. Weekly home visitation, case management, 24/7 crisis support, child health, and development screenings are priority services provided to each enrolled family.
In support of the Healthy Babies program, KDHE is renewing their 2016-17 agreement with the Health Department for $915,295 from $1,020,000, a decrease of $104,705 from the 2015-16, period.
Financial Considerations:
Grant period starts: July 1, 2016
Grant period ends: June 30, 2017
Source of funding
Grant: $915,295.00
Required Match: $915,295.00*
Required Cash Match: $0.00
Required In-Kind Match: $0.00
Other funding: $0.00
TOTAL SOURCES: $1,830,590.00
(Note: Includes $915,295.00 in In-Kind Match funds that are not included in Uses of Grant Funds below.)
Uses of funding
Operational costs: $1,830,590.00
Personnel: $1,049,371.00
Contractual services: $224,356.00
Operational supplies: $3,000.00
Equipment: $0.00
Indirect administrative costs: $553,863.00
Capital projects cost: $0.00
TOTAL USES: $1,830,590.00
*Source of matching funds: Total: $915,295.00 [General Fund (110): $58,191; Grants (274): $363,165 (38009-274, 38017-2714 & 38121-274); Indirect Rate: $323,939; and Private Foundation from United Way for KCSL: $170,000]
Source of other funding: N/A.
Budget Authority Adjustment:
No additional budget authority is being requested. Sufficient budget authority is included in the 2016 Adopted budget.
Total funding is $915,295; funds will be managed through 38109-274 / 381095-17 (KCSL) and 38059-274 / 380595-17 (KDHE). The total amount of the KCSL agreement is $340,000; ($170,000 private foundation funding and $170,000 Federal Financial Participation (FFP) through this award).
Total annual funding under this agreement shall not exceed $1,830,590.00, said amount comprising the County's certified matching funds of $915,295.00 and the FFP amount of $915,295.00. A total of $1,490,590.00 ($745,295.00 County's certified matching funds and $745,295.00 FFP) will be allocated to the Healthy Babies Program and $340,000.00 ($170,000.00 County's certified matching funds and $170,000.00 FFP) will be allocated to the Healthy Families Program via this sub contract with KCSL.
The $170,000 match comes through the United Way of the Plains to Sedgwick County and Sedgwick County reimburses KCSL; the remaining $170,000 comes as a Federal match to Sedgwick County which is used to reimburse KCSL for the total expenses on a quarterly basis, not to exceed $340,000/annually. KCSL will be responsible for submitting KDHE required quarterly and annual data and narrative reports as well as certified match reports to the Health Department who will then compile their data with the Health Department's data and submit it to KDHE. The Health Department will send quarterly payments to KCSL based on timely receipt of reports, match availability, and receipt of funding from KDHE.
Personnel considerations:
This agreement pays for a portion or all of 10 positions that provide service and/or support for the Healthy Babies Program and the Fetal Infant Mortality Review (FIMR) Project.
Expected measurable outcomes:
By June 30, 2017:
●Decrease the number of preterm births to Healthy Babies program participants to 10% by 2017. CY 2015 = 11.90%.
●Decrease low birth weight births to Healthy Babies program participants to 7.87%. (Healthy People 2020). CY 2015 = 9.52%.
●Increase the proportion of Healthy Babies participants who engage in safe sleep behaviors (which includes the space in which the child is placed to sleep, placing baby on their back for sleeping, removing all toys, blankets, bumper padding, etc. from the sleep environment, as well as if anyone smokes in the home) to 65% by 2017. CY 2015 = 65.24%.
Requirements from Sedgwick County: (reporting requirements or other actions required of the organization should the grant be awarded)
The Health Department is required to submit affidavit reports to KDHE quarterly within 15 days after the end of each quarter (October 15, 2016; January 15, 2017; April 15, 2017; and July 15, 2017). No further action is required from Sedgwick County for this grant.
Alternatives:
The alternatives to accepting this contract funding are to not accept the funding and reduce personnel and services or try to seek funding elsewhere.
Policy considerations: N/A.
Legal considerations: The authority to enter this agreement is contained within K.S.A. 19-101a. This agreement is governed by K.S.A. 65-241 et seq and K.S.A. 75-7403 et seq. The Medicaid provisions that are applicable to this agreement are contained within 42 C.F.R. 433.50 et seq. Approval is by simple majority vote.