Title
CONSIDERATION OF A GRANT IN THE AMOUNT OF $1,965,732 FROM THE KANSAS DEPARTMENT OF HEALTH AND ENVIRONMENT (KDHE) FOR SERVICES PROVIDED AT THE SEDGWICK COUNTY HEALTH DEPARTMENT.
Presented by: Adrienne Byrne-Lutz, Director, Health Department.
RECOMMENDED ACTION: Approve the application of the grant; the electronic submittal of the application for the grant; and authorize the Chairman to sign all necessary documents; including the grant award agreement containing substantially the same terms and conditions as the application; and approve the establishment of budget authority as provided in the financial considerations section of this request at the time the grant documents are executed.
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Grant Renewal: Yes
Never Applied: No
Applied; not awarded: No
Grant Summary and Timeline:
KDHE provides Aid to Local (ATL) Grant Funding opportunities to support specific or targeted health service needs on an annual basis. The ATL Grant application opportunity covers many, but not all, of the grants awarded from KDHE to the Health Department. This grant represents 17% of the Health Department budget and 29% of all grants received.
The Health Department was awarded $1,892,724* for the previous SFY 2016; we are requesting an average combined overall increase of $73,008 or 3.86% above the SFY 2016 award or the equivalent of $5,844 (0.3%) above our SFY 2016 request to provide the same services. Without this funding, many programs would be drastically reduced or services would no longer be provided.
The Health Department is requesting ATL funding in the amount of $1,965,732; combined with the required match of $367,642 for a total of $2,333,374 for SFY 2017. (See Attachment 1 for an overview of funding by category requested for SFY 2017, as well as a list of the amount of funding requested and awards received for SFY 2016.)
Two grant categories, Family Planning and Maternal and Child Health, both require a 40% match funding requirement. (See Attachment 2 for Match Funding Information Detail.)
Additionally, the State Formula block grant includes a Maintenance of Effort stipulation that specifies the amount of state formula that would be reduced proportionately if local funding for the Health Department is decreased from FY 2016 to FY 2017.
*On January 8, 2016, KDHE reduced the amount of SFY 2016 State Formula funding by 10.2% (or $35,248) due to a reduction of 10.2% in local funding allocated to the Health Department in the 2016 budget. The reduction in State Formula funding decreased the combined total ATL amount awarded to the Health Department for SFY 2016 from $1,927,972 to $1,892,724.
Financial Considerations:
Grant period starts: July 1, 2016
Grant period ends: June 30, 2017
Source of funding
Grant: $1,965,732.00
Required Match: $367,642.00
Required Cash Match: $246,926.00
Required In-Kind Match: $120,716.00
Other funding: $0.00
TOTAL SOURCES: $2,333,374.00
Uses of funding
Operational costs: $2,333,374.00
Personnel: $1,805,187.00
Contractual services: $144,993.00
Operational supplies: $185,594.00
Equipment: $0.00
Indirect administrative costs: $197,600.00
Capital projects cost: $0.00
TOTAL USES: $2,333,374.00
Source of matching funds: 38010-110 Family Planning Clinic and 38017-110 Dental Clinic. (See Attachment 2 for Match Information Detail.)
Source of other funding: N/A
Budget Authority Adjustment:
Grant and matching property tax funding totals $2,333,374. No additional funding from the General Fund is required or requested for the 2016 County fiscal year. If the grant award is greater than the amount currently budgeted and additional budget authority is needed, a request for additional budget authority will be brought to the Commission at that time.
Funds will be managed through the following cost centers:
38001-274 for State Formula; 38069-274 and 11001-257 for Public Health Emergency Preparedness; 38010-274 for Family Planning; 38011-274 Sexually Transmitted Disease; 38009-274, 38017-274 and 38122-274 for Maternal and Child Health; 38015-274 for Opt Out HIV Testing; 38007-274 for Immunization Action Plan; and 38060-274 for WIC IAP.
Personnel considerations:
No additional staff will be requested with this grant application. Funding from the Aid to Local grant is used to support 30 Health Department and 4 Emergency Management employees.
Expected measurable outcomes: Please see Attachment 3 for all outcomes.
Requirements from Sedgwick County: (reporting requirements or other actions required of the organization should the grant be awarded)
The Health Department is required to submit affidavit reports to KDHE quarterly within 15 days after the end of each quarter (October 15, 2016; January 15, 2017; April 15, 2017; and July 15, 2017). Please see Attachment 4 for additional fiscal reporting requirements. No further action is required from Sedgwick County for this grant.
Alternatives:
Without these grants, local funding would have to be increased or the Health Department would be forced to reduce the level of services currently offered in many vital programs.
Policy considerations: N/A.
Legal considerations: The Aid to Local Grant administered by the KDHE is statutorily authorized by K.S.A. 65-241, et seq. Pursuant to the County's Grant Policies and Procedures enacted by Resolution No. 64-2013, this grant application is required to be approved by the Board of County Commissioners. Approval is by simple majority vote.