Title
A resolution to authorize the destruction of Juvenile Intake and Assessment Center records (DISP 2015-210 PS-JIAC 2009).
Body
Recommended Action: Approve the resolution and direct the Sedgwick County Department of Corrections Director and the Records Manager to destroy the records.
Background: This records disposal follows the same model as disposals previously approved by the Commission, and applies the Records Management Policy approved in 1998. Kansas law (K.S.A. 45-404(c)) requires that destructions of County records be authorized by the Board of County Commissioners. Approval at this time would create space in the basement of the Juvenile Detention Facility’s Juvenile Intake and Assessment Center (JIAC) locked storage cage to continue to receive and shelve additional boxes.
Records proposed for destruction total 20 boxes, and are comprised of records generated by intake and assessment workers and records obtained from other sources in the intake process. A detail inventory is available, and will be maintained permanently in MS Excel and PDF formats by Records Management as part of the documentation for the destruction case. All boxes are currently stored at the Assessment Center.
Analysis: County Records Management Policy is to destroy at the earliest opportunity records identified (1) as eligible under State law, and (2) that lack continuing value adequate to offset costs to retain and make accessible. Custodian for the records proposed for destruction, Sedgwick County Department of Corrections Director, Mark Masterson, has determined they have no continuing administrative value for operation of the Juvenile Intake and Assessment Center. Chief Financial Officer, Chris Chronis, has determined that they have no continuing fiscal value for County operations. The Records Manager has confirmed they are eligible for disposal by destruction, consistent with State retention schedules, and finds that they lack identifiable research value adequate to off...
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