Title
A resolution to authorize destruction of Juvenile Field Services records (DISP 2013-155 PS-JFS).
Body
Approve the resolution and direct the Sedgwick County Juvenile Field Services Administrator, and the Records Manager to destroy the records.
This records disposal follows the same model as disposals previously approved by the Commission, and applies the Records Management Policy approved in 1998. Kansas law (K.S.A. 45-404(c)) requires that destructions of County records be authorized by the Board of County Commissioners. Approval at this time would create space in the Courthouse Records Center (CRC) to receive and shelve additional Juvenile Field Services boxes.
Records proposed for destruction total 104 boxes, and are comprised of documents, forms and records relating to youth disposed by the court to a case management program administered by a juvenile community supervision agency, and hiring process documents. A detailed inventory is available and will be maintained permanently by Records Management as part of the documentation for the destruction case. All boxes are currently stored in the CRC.
Analysis: County Records Management Policy is to destroy at the earliest opportunity records identified (1) as eligible under State law, and (2) that lack continuing value adequate to offset costs to retain and make accessible. Custodian for the records proposed for destruction, Sedgwick County Juvenile Field Services Administrator Steven Stonehouse, has determined they have no continuing administrative value for operation of the Juvenile Field Services office. Chief Financial Officer Chris Chronis has determined that they have no continuing fiscal value for County operations. The Records Manager has confirmed they are eligible for disposal by destruction, consistent with State retention schedules, and finds that they lack identifiable research value adequate to offset costs. WSU Curator Special Collections/University Archivist, Dr. Lorraine Madway, who serve...
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