Title
FACILITIES MAINTENANCE CONSOLIDATION IN THE CORRECTIONS, COMARE, DIO, HEALTH, FLEET AND FORENSIC SCIENCE DEPARTMENTS UNDER THE AUTHORITY AND RESPONSIBILITY OF THE FACILITIES MAINTENANCE SERVICES DEPARTMENT.
Presented by: Steve Claassen; Facilities Director.
RECOMMENDED ACTION: Approve addition to the staffing table and approve the two compensation adjustments.
Body
Each of the departments listed above have been independently providing varying degrees of its own facilities maintenance services; preventive/reactive maintenance and repair, custodial services, grounds maintenance and utility management. In January 2011, at the Manager's request, a management team was assembled to identify redundancies among these maintenance departments to determine if potential savings and efficiencies could be achieved from consolidation.
Because of the size and complexity of each maintenance department, several factors were considered during the evaluation. These factors included existing budgets, the type and amount of maintenance work to be done, the size and technical needs of each building, and the type of program housed in each building. The approach consisted of documenting, quantifying, and analyzing these factors, as well as interviewing key stakeholders. The Facilities Maintenance department was selected to perform the work, analyze the information gathered, and make a recommendation to either consolidate the departments or leave them independent.
It was determined that a consolidation of the these maintenance departments was feasible and would generate an estimated $300,825 in savings. Those savings are achieved as result of the following changes:
· Eight fewer maintenance and custodial positions
· Addition of one administrative assistant position
· Additional maintenance software licenses.
· Provide for additional on-call compensation.
· Add necessary custodial services at COMCARE's Adult Intensive Supervision Program (AISP)
· Increase the curr...
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