Title
A resolution to authorize destruction of Emergency Medical Services Records (DISP 2013-159 PS-ECom).
Body
Recommended Action: Approve the resolution and direct the Emergency Communications Director, and the Records Manager to destroy the records.
Background: This records disposal follows the same model as disposals previously approved by the Commission, and applies the Records Management Policy approved in 1998. Kansas law (K.S.A. 45-404(c)) requires that destructions of County records be authorized by the Board of County Commissioners. Approval at this time will free additional space in the courthouse records center to store additional records.
Records proposed for destruction total 38 boxes that consist of activity report records, routine correspondence, employee training records, employment applications not hired, terminated employee files - department copy and timesheets. A detail inventory is available, and will be maintained permanently by Records Management as part of the documentation for the destruction case. All boxes are stored at the courthouse records center.
Analysis: County Records Management Policy is to destroy at the earliest opportunity records identified (1) as eligible under State law, and (2) that lack continuing value adequate to offset costs to retain and make accessible. Custodian for the records proposed for destruction, Emergency Medical Services Director Scott Hadley, has determined they have no continuing administrative value for operation of the Emergency Medical Services. Chief Financial Officer Chris Chronis has determined that they have no continuing fiscal value for County operations. The Records Manager has confirmed they are eligible for disposal by destruction, consistent with State retention schedules, and finds that they lack identifiable research value adequate to offset costs. WSU Curator Special Collections/University Archivist, Dr. Lorraine Madway who serves as an independent reviewer for archival value, agrees...
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