Title
A resolution to authorize the disposal by transfer of County Manager Records to Wichita State University Special Collections (DISP 2013-160 County Manager).
Body
Approve the resolution and direct the Sedgwick County Manager and the Records Manager to dispose the records by transfer to Wichita State University Special Collections and authorize the Sedgwick County Manager to sign the Deed of Gift.
Background: This records disposal follows a similar model as disposals previously approved by the Commission. This disposal applies the Records Management Policy approved in 1998. Kansas law (K.S.A. 45-404(c)) requires that destructions of County records be authorized by the Board of County Commissioners. Additionally, Kansas law K.S.A. 45-404(d) also stipulates that public records determined not to be confidential may be transferred to a college or university library. Disposal by transfer approval at this time would allow the donation of the County Manager’s correspondence to Wichita State University Special Collections.
This disposal case consists of correspondence from County Manager William P. Buchanan to the Sedgwick County Board of County Commissioners, Sedgwick County staff, and those outside the organization from 1992 to 2009. These records proposed for disposal by transfer total four boxes. A container list is available, and will be maintained permanently by Records Management as part of the documentation for the transfer disposal case. All boxes are currently stored in the Manager’s Office.
Analysis: County Records Management Policy is to destroy at the earliest opportunity records identified (1) as eligible under State law, and (2) that lack continuing value adequate to offset costs to retain and make accessible. The County Manager has proposed that these records be disposed by transferring them to Wichita State University Special Collections. The County Counselor has reviewed these records and finds that they are no longer needed to represent the C...
Click here for full text