Title
AMEND THE 2011 CAPITAL IMPROVEMENT PROGRAM (CIP) TO INCLUDE REPLACEMENT KITCHEN EQUIPMENT, ADULT DETENTION.
Presented by: Pete Giroux, Principal Analyst, Budget.
RECOMMENDED ACTION: Approve the amendment to the CIP.
Body
A 2012 project to replace kitchen equipment in the Adult Detention facility was approved as part of the 2012-2016 Capital Improvement Program on August 3 , 2011. The project will replace numerous larger pieces of equipment that date to the original construction in 1998. Much of this equipment has become increasingly unreliable over the past two years. Among Items identified for replacement are a walk in freezer, walk-in refrigerator, tray washers, serving line components and two dishwashers.
Facilities has requested a CIP amendment to accelerate that project into the 2011 CIP. This request has been made possible by the approval of a resolution on August 31, 2011 that provided for substitute improvements that can now be financed with the unspent proceeds from the 2009 Series A Taxable General Obligation Bonds. Those substitute projects approved for funding include Replacement of the Master Control System, Remodeling of the Medical Clinic and, the subject of this request, the Kitchen Equipment Replacement. All are in the Adult Detention Facility.
The Nutrition Service Contract that includes the Adult Detention Facility will expire in February 2012. A request for proposals was issued in mid-August with a current due date of 27 September. Accelerating the replacement of this kitchen equipment will help provide added time to purchase and install the equipment prior to the commencement of the new contract in February. The vendor is responsible for preventative maintenance and repair of all equipment located in the Adult Detention Facility kitchen.
Alternatives: None. Delaying the project until 2012 only delays timely purchase and installation of the equipment
Financial Considerations: Cost of the project is estimated at $391,442. As disc...
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