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CONSIDERATION OF A GRANT APPLICATION TO THE KANSAS DIVISION OF EMERGENCY MANAGEMENT (KDEM) FOR AN EMERGENCY MANAGEMENT PERFORMANCE GRANT IN THE AMOUNT OF $93,654.00 FOR 2016.
Presented by: Dan Pugh, Emergency Manager.
RECOMMENDED ACTION: Approve the application for the grant, and if awarded authorize acceptance of the grant.
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Grant Renewal: Yes
Never Applied: No
Applied; not awarded: No
Grant Summary and Timeline: Sedgwick County Emergency Management has received notification from the Kansas Division of Emergency Management about the availability of the annual Emergency Management Performance Grant (EMPG) Program. The grant application must be submitted to the Kansas Department of Emergency Management by July 18, 2016. This grant provides funding to local government emergency management agencies. The funding period for this grant is based on the calendar year beginning January 1, 2016, and ending December 31, 2016. It is anticipated that Sedgwick County will receive $93,654.00, the same amount as in the 2015 award. A portion of the grant in the amount of $74,696.00 pays the salary and benefits of the Emergency Management Planner, which is set up in fund center 11001-257. The remainder of the funding or $18,958.00 reimburses the Sedgwick County General Fund for the costs associated with the operation of the Emergency Management Department, which are reflected in fund center 11005-110. This funding helps offset the cost to the County of operating the Emergency Management related activities.
Financial Considerations:
Grant period starts: 1/1/2016
Grant period ends: 12/31/2016
Source of funding
Grant: $ 93,654.00
Required Match: $93,654.00
Required Cash Match: $0
Required In-Kind Match: $0
Other funding:$0
TOTAL SOURCES $187,308.00
Uses of funding (Note: Include any Required Matches in your totals)
Operational costs: $187,308.00
Personnel: $ 187,308.00
Contractual services: $0
Operational supplies: $0
Equipment:$0
Indirect administrative costs:$0
Capital projects cost:$0
TOTAL USES $ 187,308.00 (Total Uses of Funding should Match Sources)
Source of matching funds: Cost Center 11005-110 Positions #20000373 & 20000371. (Personnel matches should include Position Numbers and Cost Centers)
Source of other funding: N/A
Budget Authority Adjustment: All budget authority is already established as needed for 2016.
Personnel considerations: Continue funding existing positions.
Expected measurable outcomes: Functional Emergency Management Program for Sedgwick County capable of preventing, protecting, mitigating, responding to and recovering from emergencies and disasters of all types.
Requirements from Sedgwick County: (reporting requirements or other actions required of the organization should the grant be awarded) The grant requires quarterly submission of the following reports: Reimbursement Request form (EMPG05) with backup documentation on expenditures and county expense reports from SAP. Statement of Work Report (EMPG02) form for the quarter being claimed. Fiscal Report from (EMPG03) which shows EMPG dollars expended and matching share dollars expended during the quarter. EMPG exercise activity to be reported in the new online Kansas Exercise Tracking System (KETS). Continue maintaining current Emergency Management operations and planning activities as usual.
Alternatives: Do not apply for the grant and loose funding for an existing program and risk elimination the Planner position or fund it with local tax funds.
Policy considerations: None
Legal considerations: Grant application process complies with County Grant Policy. Simple majority vote pursuant to K.S.A. 19-101a is required.