Title
AMEND THE 2012 CAPITAL IMPROVEMENT PROGRAM (CIP) TO INCREASE THE MUSHROOM RESTROOM RENOVATION.
Presented by: Pete Giroux, Principal Analyst, Budget.
RECOMMENDED ACTION: Approve the amendment to the CIP.
Body
Facility Project Services has requested a CIP amendment to increase the funding for the Renovation of the Mushroom Restroom at Lake Afton. The increase is needed to be able to accept the low bid for the project.
The existing Mushroom Restroom is an open air structure with a separate concrete roof and freestanding walls. Park staff estimates it was constructed in the late 1950's or early 1960's and was the first restroom at Lake Afton to include flushable fixtures. While the roof and its support column are in very good condition, all the other elements of the building require replacement including the foundation, walls, utilities, electrical and plumbing. The design phase for the project was included in the 2010 CIP, and the construction phase was included in the 2011 Capital Budget for a total of $103,696. The architect's opinion of probable cost in November 2011, prior to the bid, was consistent with that.
Bidding for the project was very competive with three of the six bids within $2,000. The low bid for the project, however, exceeded the approved budget. Facilities staff were disappointed that the competitive bids received were much higher than the opinions of probable cost provided by our architect. They suggest that projections of construction costs for smaller renovation projects that have unusual conditions are historically much more likely to miss their inital cost projections. Staff have reviewed the plans and specifications again, since the bids have been received to make sure there are no unnecessary features or inappropriate materials are specified. They believe the fact the bids received were very close to one another indicate clarity in the bid documents. They recommend the project be provided the needed additional funding necessary to proceed.
Members of the Park staff are licensed to perform general contractor duties and have done so on several projects. In this case, Superintendent Mark Sroufe indicates they do not have the in-house expertise to complete elements of the project, specifically masonry and plumbing.
Alternatives: The restroom could be taken out of service.
Financial Considerations: The construction phase of the project was funded in the 2011 Capital budget for $103,696. In order to accept the low bid together with an alternate for durable stainless steel fixtures, an increase in the project of $41,394 is needed and Project Services is requesting a contingency of $14,509 for a total of $55,903. Recommended source of funds is a transfer from the recently completed joint project with the City of Wichita to provide infrastructure for the Heartland Preparedness Center.
Fund Center: 13984-234
Legal Considerations:
Policy Considerations:
Outside Attendees:
Multimedia Presentation: PowerPoint