CONTRACT FOR BUS ADS TO ADVERTISE WOMEN, INFANT, AND CHILDREN (WIC) SERVICES AVAILABLE THROUGH THE DIVISION OF HEALTH AT THE HEALTH CLINIC by and between Sedgwick County and the Houck Transit Advertising Agency.
Body
1. If the request is over a $10,000 spend, have these services been competitively bid (pursuant to Purchasing Charter Resolution 65)?
a. If not, has this purchase received a waiver of competitive bidding from the Purchasing Director (please provide proof)?
Not relative (the request is less than $10,000).
2. Purpose of the Contract (please be specific).
To pay for advertising cost as part of outreach activities to promote Women, Infant, and Children (WIC) services and increase community awareness of available low cost services offered at SC Division of Health.
3. Justification for the Contract
a. Do we perform the services in house? No
b. Is there an option to perform the services in house? No
c. Do any other current County vendors provide the services (i.e., could we amend a current contract to add these services)? No
4. Scope of the Contract
a. What services specifically will the Contractor be providing?
The Houck Transit Advertising agency will create ad signs which will be placed on the outside of Wichita Transit Authority buses for the duration of the agreed contract to promote WIC program services. The design of the sign is made in collaboration with the program staff, SC Communications staff, and the vendor agency Art Design Director.
b. In the alternative, if this is a revenue-generating contract for the County, what services specifically will the County be providing?
Not relative (this is not a revenue-generating contract for the County).
5. What is the anticipated spend under this contract for all possible years of the contract (e.g., if this is a contract for 1 year with one 1-year option to renew, what is the total spend for both years of the contract)?
The total cost for 4 bus ads for 6 months is $4,635.00.
a. In the alternative, if this is a revenue-generating contract for the County, what is the anticipated annual revenue under this contract?
Not relative (this is not a revenue-generating contract for the County).
b. Please note: if the anticipated spend of the contract is $50,000+, the contract will need to be placed on a BoCC agenda for commission approval.
6. If this is a renewal/extension of an existing contract, what was the previous annual spend for these services with this vendor?
Not relative (this is a new contract).
a. If the services were performed by another vendor, what was the previous annual spend for those services?
In 2017, the SC Communications Department worked directly with the Houck advertising for buses to advertise program services at the same rate for the Family Planning program.
b. In the alternative, if this is a revenue-generating contract for the County, what was the previous annual revenue for performance of these services?
Not relative (this is not a revenue-generating contract for the County).
7. Requested Term of the Contract
Six month duration; starting May 1, 2018 through November 1, 2018.
a. Should the contract include any language for renewal? No
8. Are there any specific terms that the user department would like included in the contract? No
9. What is the deadline for the user department receiving a draft of the contract?
Preferably by April 27, 2018; Vendor Contract from the Houck Transit Advertising agency is attached.
Contact for SC Legal questions: Sandi Reichenberger, Administrative Project Manager, 660-7309.
10. Will any private health information be exchanged between Sedgwick County and the vendor? If so, in what capacity? (If yes, a Business Associate Addendum (BAA) is required as an addendum to the agreement.) No