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CONSIDERATION OF A GRANT APPLICATION TO THE KANSAS DEPARTMENT OF TRANSPORTATION (KDOT) IN THE AMOUNT OF $1,120,000 FOR THE FUNDING OF COORDINATED TRANSIT DISTRICT 9 WHICH INCLUDES THE SEDGWICK COUNTY RURAL TRANSPORTATION PROGRAM AND OTHER PARTICIPATING COUNTIES.
Presented by: Annette Graham, LSCSW, Director, Sedgwick County Department on Aging.
RECOMMENDED ACTION: Approve the grant application, and if awarded authorize acceptance of the grant and any related documents, establish budget authority as provided in the Financial Considerations section of this request.
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Grant Renewal: Yes
Never Applied: No
Applied; not awarded: No
Grant Summary and Timeline: This is a one-year grant renewal that would provide continued funding for specialized general public transportation to rural Sedgwick County citizens. Program service areas are available in all incorporated cities including Andale, Bentley, Cheney, Clearwater, Colwich, Garden Plain, Mount Hope, Sedgwick, Peck and Viola, as well as 18 unincorporated areas. The renewal will continue to fund a volunteer-based transportation program provided in Bentley, Mount Hope and Clearwater as part of our Coordinated Transit Plan (CTP) and included in the Long Range Transportation Plan (MOVE2040). The first agreement with the Kansas Department of Transportation (KDOT) was initiated by Sedgwick County in 1995. Grant application deadline is December 15, 2015 at 3:00 P.M.
Total program budgeted costs are $1,132,000.00 includes the attached Sedgwick County application as well as applications submitted independently by other District #9 Agencies who's awards will be administered through Sedgwick County as the State designated Coordinated Transit District #9 and their funding will flow through this program budget as stated above. The attached grant application for Sedgwick County provides Federal Transportation Administration (FTA) funding for operations, administration and capital assistance costs. Sedgwick County will be responsible for its matching funds only as the other county agencies will provide matching funds for their awards independently. Sedgwick County Department On Aging Mill Levy funds were budgeted and approved in the 2016 department budget by the BOCC on 8/12/2015 which included match for the Rural 5311 program.
Grant Application Funding amounts by county/agency that flow through Sedgwick County Dept. On Aging are:
County/Agency Grant Amount
Sedgwick County Dept. On Aging $ 169,903.00
Harvey County Dept. On Aging $ 114,073.00
Butler County Dept. On Aging $ 101,420.00
Cowley County Council On Aging $ 208,724.00
Harper County Dept. On Aging $ 100,376.00
Kingman County Council On Aging $ 61,120.00
Futures Unlimited $ 194,664.00
City of Kingman $ 78,413.00
Twin Rivers Developmental $ 91,307.00
TOTAL GRANT AMOUNT $1,120,000.00
Sedgwick County Program Income $ 12,000.00
TOTAL BUDGETED AMOUNT $1,132,000.00
Alternatives: Not approve the grant application.
Financial Considerations:
Grant period starts: July 1, 2016
Grant period ends: June 30, 2017
Source of funding
Grant: $850,000.00 Federal Transit Administration: Operations 50%, Administration 80% and Capital (including all counties in the CTD#9);
$270,000 State KDOT funds;
$12,000 program income.
TOTAL SOURCES: $1,132,000.00
Uses of funding
Personnel: $75,500.00
Contractual services: $1,054,806.00
Commodities: $1,694
TOTAL USES: $1,132,000.00
Source of matching funds: $107,404.00 - 34001-205 Aging Mill Levy (Operating and Administration) & $16,318.00 - 16006-602 Fleet Acquisition (Capital)
Matching Funds are budgeted separately from the Grant funds.
Budget Authority Adjustment: No additional budget authority is being requested. Sufficient authority is included in the 2016 Adopted budget.
Expected measurable outcomes: 6,000 one-way trips to access medical care and other essential needs.
Policy Considerations: Without these funds this program would cease.
Legal considerations: Program authority is established by the Moving Ahead for Progress in the 21st Century Act (MAP-21) 49 U.S.C. § 5311 and public transportation for non-urbanized areas under the Catalog of Federal Domestic Assistance (CFDA), 20.509. Pursuant to the County's grant policies and procedures, this grant application requires approval by the Board of County Commissioners. Approval is by simple majority vote.