Title
Memorandum of Understanding between Hunter Health and the Division of Health for emergency vaccine storage
Body
Contract Approval Process Form - Please see Section V of Charter 68 for reference.
1. If the request is over a $10,000 spend, have these services been competitively bid (pursuant to Purchasing Charter Resolution 68)? Not relevant - No revenue or costs involved.
a. If not, has this purchase received a waiver of competitive bidding from the Purchasing Director? Please provide proof. Not relevant - No revenue or costs involved.
2. Purpose of the Contract (please be specific) To allow both parties to store vaccines in the other’s facilities in the event of power outage, refrigeration unit failure, or similar circumstances until the incident has been corrected.
3. Justification for the Contract
a. Do we perform the services in house? No-other county departments and programs do not have vaccine refrigeration units.
b. Is there an option to perform the services in house? No-other county departments and programs do not have vaccine refrigeration units.
c. Do any other current County vendors provide the services (i.e., could we amend a current contract to add these services)? No-if other contracts exist, they may be with hospitals. The DOH does not have the capacity to accommodate the vaccine inventory or refrigeration needs of a hospital.
4. Scope of the Contract
a. What services specifically will the Contractor be providing? Temporary vaccine storage.
b. In the alternative, if this is a revenue-generating contract for the County, what services specifically will the County be providing? Not relevant - No revenue or costs involved.
5. What is the anticipated spend under this contract for all possible years of the contract (e.g., if this is a contract for 1 year with one 1-year option to renew, what is the total spend for both years of the contract)? Not relevant - No revenue or costs involved.
a. In the alternative, if this is a revenue-generating contract for the County, what is the anticipated annual revenue under this contract? Not relevant - No revenue or costs involved.
b. Please note: if the anticipated spend of the contract is $50,000+, the contract will need to be placed on a BoCC agenda for commission approval. Do not use this template for items going on an agenda. Please contact the Manager's Office if you have any questions.
6. If this is a renewal/extension of an existing contract, what was the previous annual spend for these services with this vendor? $0
a. If the services were performed by another vendor, what was the previous annual spend for those services? $0
b. In the alternative, if this is a revenue-generating contract for the County, what was the previous annual revenue for performance of these services? Not relevant - No revenue or costs involved.
7. Requested Term of the Contract Five years or continue indefinitely if possible until terminated by either party with notice.
a. Should the contract include any language for renewal? Annual auto-renewals.
8. Are there any specific terms that the user department would like included in the contract? Please see the accompanying MOU with GraceMed for desired language/terms. Change contact person for DOH to David Blumenshine, david.Blumenshine@sedgwick.gov. The storage location for Hunter Health is 2318 E. Central, Wichita, 67214, and storage contact person is Jessika Richardson-Cooks, jessika.cooks@hunterhealth.org, phone 316-262-2415 ext 2202, fax 316-264-4734. Amy Feimer is the CEO of Hunter.
9. What is the deadline for the user department receiving a draft of the contract? April 13, 2018. Hunter Health needs us to store their vaccine while they move to a new building at the end of April, so please process as quickly as possible.
10. Will any private health information be exchanged between Sedgwick County and the vendor? If so, in what capacity? (If yes, a Business Associate Addendum (BAA) is required as an addendum to the agreement.) No.