Title
BPEC Maintenance Service Agreement
by and between Sedgwick County and Business Protection Equipment Corp
Body
Contract Approval Process Form - Please see Section V of Charter 68 for reference.
1. If the request is over a $10,000 spend, have these services been competitively bid (pursuant to Purchasing Charter Resolution 68)? Not Applicable
a. If not, has this purchase received a waiver of competitive bidding from the Purchasing Director? Please provide proof.
2. Purpose of the Contract (please be specific) To provide maintenance service on the industrial shredder located in the Records Center, the maintenance term is August 15, 2018 to August 15, 2019 and covers most replacement parts.
3. Justification for the Contract
a. Do we perform the services in house? No
b. Is there an option to perform the services in house? No
c. Do any other current County vendors provide the services (i.e., could we amend a current contract to add these services)? No
4. Scope of the Contract
a. What services specifically will the Contractor be providing? Repair services on Intimus Paper Shredder
b. In the alternative, if this is a revenue-generating contract for the County, what services specifically will the County be providing? No
5. What is the anticipated spend under this contract for all possible years of the contract (e.g., if this is a contract for 1 year with one 1-year option to renew, what is the total spend for both years of the contract)? $329.50
a. In the alternative, if this is a revenue-generating contract for the County, what is the anticipated annual revenue under this contract? Not Applicable
b. Please note: if the anticipated spend of the contract is $50,000+, the contract will need to be placed on a BoCC agenda for commission approval. Do not use this template for items going on an agenda. Please contact the Manager's Office if you have any questions.
6. If this is a renewal/extension of an existing contract, what was the previous annual spend for these services with this vendor? Yes, $329.50
a. If the services were performed by another vendor, what was the previous annual spend for those services? Not Applicable
b. In the alternative, if this is a revenue-generating contract for the County, what was the previous annual revenue for performance of these services? Not Applicable
7. Requested Term of the Contract
a. Should the contract include any language for renewal? No
8. Are there any specific terms that the user department would like included in the contract? No
9. What is the deadline for the user department receiving a draft of the contract? July 11, 2018
10. Will any private health information be exchanged between Sedgwick County and the vendor? If so, in what capacity? (If yes, a Business Associate Addendum (BAA) is required as an addendum to the agreement.) No