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CONSIDERATION OF THE ANNUAL BUREAU OF JUSTICE ASSISTANCE, STATE CRIMINAL ALIEN ASSISTANCE PROGRAM (SCAAP) GRANT APPLICATION.
Presented by: Marty Hughes, Revenue Manager, Accounting Department.
RECOMMENDED ACTION: Approve the application for the grant, and if awarded, authorize acceptance of the grant award.
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The SCAAP Grant provides federal payments to states and localities that incurred correctional officer salary costs for incarcerating undocumented criminal aliens who have at least one felony or two misdemeanor convictions for violations of state or local law, and who are incarcerated for at least four consecutive days during the reporting period. State and local units of government that have authority over correctional facilities that incarcerate or detain undocumented criminal aliens for a minimum of four consecutive days are eligible to directly apply for SCAAP funds. State and local units of government include the 50 state governments, the District of Columbia, Guam, Puerto Rico, the U.S. Virgin Islands, and more that 3,000 counties and cities with correctional facilities. The Department of Justice Reauthorization Act of 2005 (Pub.L. 109-162, Title XI) included the following requirement regarding the use of SCAAP funds: "Amounts appropriated pursuant to the authorization of appropriations in paragraph (five) that are distributed to a State or political subdivision of a State, including a municipality, may be used only for correctional purposes." Beginning with FY 2007 SCAAP awards, SCAAP funds must be used for correctional purposes only. The application covers the period July 1, 2013 through June 30, 2014 and involves providing; alien inmate data for the period, staffing and salary costs of corrections staff, total inmate days and total bed count.
The following procedures provides and overview of the method used to calculate SCAAP payments:
1. Using financial data from applicants, a per diem rate is calculated for each jurisdiction. For FY 2014, the average per diem rate was $41.26 per inmate.
2. Inmate data is provided to the U.S. Department of Homeland Security to validate inmate data for eligible and invalid records.
3. Each jurisdiction's total eligible inmate days are totaled then multiplied by the applicant's per diem rate to derive the total correctional officer salary costs for eligible inmate days.
4. The value of each applicant's correctional officer salary costs associated with its eligible inmate days are totaled. This value reflects the maximum amount for SCAAP reimbursement. A percentage factor is used to reflect the relationship between the maximum reimbursable salary costs and the appropriation. For FY 2014, this factor was approximately 15 percent.
The congressional appropriation for FY 2014 was $180 million and for FY 2015 it is $185 million, an increase of approximately 2.8 percent. Sedgwick County received an award of $39,802 for FY 2014. Based on the appropriation increase of 2.8 percent it would be reasonable to expect no more than a $42,000 award for FY 2015. A historical perspective is also provided in the attached documentation.
Grant Renewal: No
Never Applied: No
Applied; not awarded: No
Grant Summary and Timeline: Grant application is an on-line application submitted through the Justice Department Grant Management System website. Once all of the data has been collected and reviewed for accuracy it will be submitted per the instruction prior to the April 20, 2015, due date.
Awards are usually announced in September. Upon receipt of the grant funds, yet to be determined, they will be deposited in the Adult Detention Facility Cost Center (17002-110) to offset previously paid staff costs. There is no Budget Form attached as there will be no separate budget set up for these funds.
Financial Considerations:
Grant data collection period starts: July 1, 2013
Grant data collection period ends: June 30, 2014
Source of funding
Grant: $ Unknown
Required Match: $0
Required Cash Match: $0
Required In-Kind Match: $0
Other funding:$
TOTAL SOURCES Unknown
Uses of funding (Note: Include any Required Matches in your totals)
Operational costs: $
Personnel: $ Unknown
Contractual services: $0
Operational supplies: $0
Equipment:$0
Indirect administrative costs:$0
Capital projects cost:$0
TOTAL USES $ Unknown
(Total Uses of Funding should Match Sources)
Source of matching funds: None
(Personnel matches should include Position Numbers and Cost Centers)
Source of other funding: None
Budget Authority Adjustment: None
Personnel Considerations: None
Expected Measurable Outcomes: None
Alternatives: Do not apply.
Policy Considerations: Grant policy has been followed. Grant funds will be applied to the Adult Detention Facility Cost Center toward the cost of detention staff.
Legal Considerations: The authority for this action is K.S.A. 19-101, et seq. A simple majority vote is required.