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CONSIDERATION OF GRANT IN THE AMOUNT OF $250,000.00 FOR AN EVENING REPORTING PROGRAM IN A REGIONAL COLLABORATION INCLUSIVE OF JUDICIAL DISTRICTS 9, 13, 18, 19 AND 30 (SUMNER COUNTY ONLY) INVOLVING EIGHT (8) COUNTIES (BUTLER, COWLEY, ELK, GREENWOOD, HARVEY, MCPHERSON, SEDGWICK AND SUMNER) TO SUPPORT DELIVERY OF SERVICES TO JUVENILES AND THEIR FAMILIES IN THE CONTINUUM OF COURT JURISDICTION FROM PRE TO POST ADJUDICATION AND KANSAS DEPARTMENT OF CORRECTIONS-JUVENILE SERVICES (KDOC-JS) CUSTODY UTILIZING EVIDENCE-BASED PRACTICES AND HAVING SERVICES FOR SUBSTANCE USE ISSUES.
Presented by: Glenda Martens, Director, Division of Corrections.
RECOMMENDED ACTION: Approve the application for the grant, and if awarded authorize acceptance of the grant, the establishment of budget authority as provided in the financial considerations section of this request, and implementation of the staffing table changes identified in the personnel considerations section of this request. Authorize the Chair to sign the letter of agreement for regional collaboration to accompany the grant application. Authorize the Chair to sign the signatory approval form for the regional grant funds.
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Grant Renewal: No
Never Applied: Yes
Applied; not awarded: No
Grant Summary and Timeline: The regional grant through the Kansas Department of Corrections (KDOC) is related to implementation of SB 367 and reinvesting in communities with a focus on regional collaboration among BOCCs to deliver services that, absent this approach, may be difficult to deliver efficiently and effectively. The Juvenile Corrections Advisory Board (Team Justice) approved the application for the grant at the board meeting on August 4, 2017. The initial award period is December 1, 2017 through June 30, 2018 with two (2) one (1) year renewal periods of a fiscal year.
Financial Considerations:
Grant period starts: December 1, 2017
Grant period ends: June 30, 2018
Source of funding
Grant: $250,000.00
Required Match: $0
Required Cash Match: $0
Required In-Kind Match: $0
Other funding: $0
TOTAL SOURCES
Uses of funding (Note: Include any Required Matches in your totals)
Operational costs: $250,000.00
Personnel: $96,506.13
Contractual services: $43,623.87
Operational supplies: $100,000.00
Equipment: $4,208.00
Indirect administrative costs:$5,662.00
Capital projects cost: $0
TOTAL USES $250,000.00
Source of matching funds: N/A
Source of other funding: N/A
Budget Authority Adjustment: New internal orders will be created to manage these funds. If approved, budget authority should be authorized, and any budget authority remaining at the end of 2017 should be authorized for establishment in 2018. For 2017 the additional budget authority requested is $35,715, additional budget authority requested for 2018 is $214,285. The salary costs for the positions have been figured higher than entry range. The salaried staff being hired for the grant position will be working second shift and Saturdays. There is a need to be competitive and able to draw qualified staff. The State has given a window of three months to get the program operational. The start-up costs would not be needed in years 2 and 3 and the amounts in those areas would be shifted to cover personnel (12 months vs. 7 months in grant year one).
Personnel considerations: Add 1.0 FTE Program Manager and 1.0 FTE Coordinator to the staffing table.
Expected measurable outcomes: To establish an evening reporting program utilizing a regional collaborative of surrounding counties to provide evidence-based practices in an efficient and effective manner towards the goals of reducing recidivism and maintaining youth in their homes.
Requirements from Sedgwick County: The Division of Corrections will be responsible for collecting and reporting monthly/quarterly program and fiscal information to KDOC and to the counties in the collaborative.
Alternatives: If not approved, Sedgwick County would not be able to have this opportunity for collaboration with surrounding counties and will not receive funding from KDOC.
Policy considerations: N/A
Legal considerations: The authority for this action is K.S.A. 19-101 and K.S.A. 75-5292 et seq. Pursuant to the County's grant policies and procedures, this grant application requires approval from the Board of County Commissioners. A simple majority vote is required.