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Contract with Sedgwick County and Kansas Public Telecommunications Services, Inc. (KPTS) for 2017.
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RECOMMENDED ACTION: Approve the contract and authorize the Chairman to sign.
Sedgwick County has a long standing relationship with KPTS to provide production and airtime for the weekly County Commission Meeting. This is a contract renewal that allows for the same provisions that have been in place for several years, including closed captioning. Sedgwick County contracts for a minimum of two hours per meeting, with excess time paid in quarter hour increments.
The relationship with KPTS has been very good, allowing for additional airtime when County Commission meetings run beyond the scheduled time. KPTS also allows a wider audience across the County to view the Commission meetings.
Alternatives: If the contract is not approved, there will be no broadcast coverage for citizens.
Financial Considerations: $480 per hour with a two hour minimum time period per meeting for regularly scheduled meetings. All time broadcast in excess of two hours per meeting shall be pro-rated to the nearest quarter hour based on the hourly rate of $480. Closed captioning will be paid $150 per hour with a two hour minimum time period per meeting for regularly scheduled meetings. All time broadcast in excess of two hours per meeting shall be prorated to the nearest half hour at a rate of $75 per half hour. There is no cost increase from 2016 rates. If cancellation of a meeting occurs less than 48 hours prior to the scheduled time, the County will be charged $230. The minimum total is estimated at $48,000, to be paid from fund center 62002-110.
Legal Considerations: The authority for this action is K.S.A. 19-101. A simple majority vote is required.
Policy Considerations: N/A
Outside Attendees: Phil Richardson, KPTS Major Gifts Development Manager
Multimedia Presentation: N/A