Title
Authorize the Purchasing Director to cancel the Inmate Banking and Deposit Services Agreement with Tech Friends, Inc. (including all amendments thereto) as provided in section 1 of the agreement.
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Recommended Action: Authorize Joe Thomas, Purchasing Director, to cancel the Inmate Banking and Deposit Services Agreement with Tech Friends, Inc. (including all amendments thereto) as provided in section 1 of the agreement.
The intent of the action is to allow the purchasing director the flexibility to cancel the agreement in the event that the purchasing director concludes it is beneficial to the Sheriff's Office and the county to consolidate inmate banking services and inmate commissary services within one contract. Swanson Services Corporation is currently contracted to provide commissary services for inmates. Problems exist with the compatibility of Swanson's technology with Tech Friends' technology. If the item is approved, the agreement may be cancelled by the Purchasing Director with notice provided to Tech Friends in compliance with the terms of the agreement.
Alternatives: Do not authorize the purchasing director to cancel the agreement which will cause significant complications for the Sheriff's Office in completing its duties.
Financial Considerations: Long-term impact of canceling this contract and consolidating these services with commissary services provided by Swanson is anticipated to be budget neutral.
Legal Considerations: K.S.A. 19-101 allows counties to make contracts and do all other acts in relation to county property. The agreement with Tech Friends began on January 1, 2011 for a term of one year with options to renew for additional one year terms. Section 1 of the agreement provided for termination upon providing written notice via certified mail within 120 days' of the end of the current term. The current term ends on December 31, 2014. If the purchasing director elects to terminate the agreement, he must give written no...
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